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Library Policies

All users of the music library are expected to abide by the policies listed below. In addition, all Florida State University students are expected to abide by the FSU Student Conduct Code as listed here. Questions about these policies may be addressed to


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Loan Periods for Circulating Items

Items may be checked out by patrons with a valid FSU or Florida State University System card.

General Collection (books and scores)
Undergraduate Students 4 weeks
Graduate Students 8 weeks
Staff 8 weeks
Faculty and Teaching Assistants 16 weeks
Sound Recordings 3 weeks
Video Recordings 1 week
Periodicals Do not circulate
Reference Do not circulate
Microforms  Do not circulate
Library Research Library Research materials generally do not circulate, though they may be checked out by faculty and instructors for 1 week
Special Collections Since these materials are generally very old, rare, and/or delicate, circulation is determined on a case by case basis. Only full-time library staff members may retrieve items from Special Collections.
Reserves 2 hours
Audio/Video Equipment 3 days
Placing and Responding to Recalls on Checked-Out Items

Please note that the following policy applies only to the Music Library, and not the University Libraries as a whole.

All FSU students, faculty, and staff have the right to recall items. Special Borrowers (including patrons from other state universities and community colleges) are not allowed to place recalls. A patron may request that a recall be placed on library material that is currently checked out to another user. A recall may be initiated through the online catalog by clicking the “Place a Hold” link next to the item listing. An item that is on the shelf cannot be recalled; no hold link will be available for materials that are on the shelf.

When an item is recalled, the person who has the material currently checked out is notified via email of the recall and the Effective Due Date. The original due date is adjusted to guarantee that all users have a minimum of one week to have the item and one week to return the item (for a minimum total of two weeks). If the item has been on loan for at least one week already, the patron will have only one week to return the item.

For all patrons, the Effective Due Date is the official due date regardless of the originally approved date. Overdue fines will begin to accrue at a rate of $1 per day if a recalled item is not returned by the time the Effective Due Date passes.

The patron who placed the recall is notified via email when the material has been returned and is ready to be picked up. Recalled books and scores are held behind the circulation desk for 10 days; media are held for 7 days. Materials not retrieved by the requester before the deadline will be reshelved.

Reserve Materials

Books, scores, audio and visual recordings, and other materials may be placed on reserve for a particular course. These items are generally only on reserve during the semester the course is offered. The Music Library does keep some items on permanent reserve.

All reserve materials are kept behind the circulation desk. To request items, please refer to the Reserves binder at the circulation desk (organized alphabetically by instructor’s name or in the Permanent Reserve listings of the binder).

Reserve items circulate for 2 hours, and may not leave the library without explicit permission from the instructor of the course. Only two reserve items may be checked out at a time.

Overdue Fines and Replacement Charges

Items which remain overdue past the specified billing date will be charged for the full replacement cost of the item plus any late/processing fees. Once billed, you will have 15 days to return or replace the overdue item. After this time no refunds for replacement cost will be distributed.

Item Overdue Charge Billing Date
Books and Scores $0.25/day 60 days overdue
Media $0.25/day 45 days overdue
Library Research $1.00/day 30 days overdue
Reserves $3.00/hour 24 hours overdue
Audio/Video Equipment $3.00/hour 24 hours overdue
Damaged Items

While we take into account normal wear and tear in the lives of items in our library collection, we seek to provide the best quality materials for all of our patrons and ask your assistance in protecting these items.

Items borrowed from Allen Music Library must be returned in the same condition in which they were loaned. Items returned with pencil, pen, or highlighter markings; dog-eared pages; water damage of any kind; unremoved tags or tape; or any other markings/damages not listed above are subject to a minimum fine of $10 per item up to the full cost of replacement of the material.

Library Access & Facilities

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Entering the Allen Music Library: Card Swipe Required

Patrons must use their FSU ID cards to gain entry to the Allen Music Library.


No problem! When you come to the library, call our circulation desk staff at 850-644-5028. Be prepared to present your credentials (for example, a student/faculty ID, a current business card, the name of your performing group) to gain entry.


We will not require card access on audition days, as we know the occasional score emergency happens.

Group Study Room Use

The Warren D. Allen Music Library Seminar Room (HMU 090M) is available for use as group study space (availability changes each semester depending on class schedule). Groups may sign up for one or two consecutive half-hour slots at the circulation desk. Each member of the group is required to read through the policies and procedures, and print their name on the group registration form.

  • This room is available to groups of 3-10 students with preference given to students of the College of Music.
  • All members’ names must appear on the group reservation form.
  • At least three members of the group must be present to check out the key.
  • The Seminar Room door must remain unlocked at all times.
  • The room key must be returned on time.
  • No practicing allowed in this study space. Piano use permitted at a reasonable volume.
  • Group members are responsible for keeping volume at a reasonable level, to avoid disrupting other patrons.
  • Furniture must be returned to its original position following use of the room. The piano is not to be moved at any time.
  • No food allowed. Drinks in closed containers are permitted.
  • Tutoring or graduate office hours are not permitted in this space.
  • Damage to room must be reported in the first five minutes of your time slot or you will be held responsible.
  • The Allen Music Library is not responsible for lost or stolen personal property.
  • The staff of the Allen Music Library reserves the right to limit frequency of visits to ensure equity of access to all students.
  • The Allen Music Library reserves the right to revoke reservation privileges due to violation of any of these policies or procedures.
  • The Allen Music Library reserves the right to change the availability of this room without notice.

Gifts & Donations

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Donating items to the Library

Donations of music books, scores, sound and video recordings, and microforms help improve the Music Library collection and are always welcome. The library is grateful for many donations, large and small, that it has received over the years.

Depending on the donated items and the library’s current holdings and needs, items may be added to the collection, offered to other libraries, or sold in a library book sale. At this time we are not accepting donations of vinyl records and may only accept other older media formats on an individual basis.

If you have a small number of items to donate, you may bring them to the library during regular hours. You will be asked to complete a “Gift Information Slip,” though you may donate the items anonymously if you so desire.

If you have a large donation, please contact Laura Gayle Green, Head, Allen Music Library ( or (850) 644-3999) to arrange a time to deliver the items.


The Music Library cannot provide appraisals of potential gifts, though you will receive a gift receipt letter with a brief description of your donation. Please contact your tax professional for an accurate estimation of your donation’s value.

Monetary donations

To financially support the library donate through the FSU Foundation and select Warren D. Allen Music Library Fund (F07890).