updated july 27 2020

This reopening plan is based on information from a variety of sources, from the Centers for Disease Control (CDC), various studies done on library materials (and how long viruses live on circulating items), current guidance from the State of Florida, Florida State University (FSU), and the reopening plans developed by the University Libraries, Florida State University. These plans are subject to change as FSU and the College of Music procedures and plans change.

Our operating plan needs to account for the health and safety of our employees first and our patrons second. No one can be served if our employees are ill and unavailable to work. At the same time, I am working to pivot our acquisitions model from a primarily physical item one to mostly online resources, at least for this fiscal year. A 2020 Student Technology Fee Grant has been a major help in this area. While the music online offerings for library licensing are not as robust as I would like, these should ameliorate a number of access
issues for our population.

Fall 2020 Hours

Starting Monday, 24 August 2020 (not including holiday hours or post-Thanksgiving break hours)

  • Mondays-Thursdays: noon-6p
  • Fridays: noon-5p
  • Saturdays and Sundays: closed
Facility access:
  • Only FSU College of Music students, faculty, and staff may access the Allen Music Library (AML) during open hours.
    • Card swipe will be used to enter the library.
    • Please allow the door to close from the previous patron before swiping to enter.
  • Patrons must wear masks in the Allen Music Library.
  • A limited number of people may use the facility at a given time; currently 23 (including those printing, scanning, copying, or picking up items).
    • This accounts for 10 at computers (half of available computers), 8 at the large table in the Reference/Library Research area, 5 others either at carrels, printing, scanning, copying, or picking up items. This number may change as guidelines from FSU change.
    • Capacity enforcement will likely be a challenge; staff will need to take head counts and urge patrons to queue outside the library when the facility is at capacity.
  • Seating will be limited, and Plexiglas dividers used to separate patrons where possible.
  • Only the ground floor of the Allen Music Library is available for patron use.
  • Only one staff person may use the elevator at a time; no patrons are permitted to use the elevator.
    • Upstairs restrooms and water fountain will not be available to patrons; patrons will be directed to use the ground floor HMU facilities.
Patron Safety Guidelines (Communicated via Signage)
  • Maintain social distancing by staying at least 6 feet (2 meters) from other people.
  • Wear CDC-compliant cloth face covering at all times.
  • Wash hands frequently for at least 20 seconds with soap and water after using the toilet.
  • Clean study areas before and after use. When using cleaning supplies, follow the precautions, application directions, and contact time according to instructions. This applies to:
    • Disinfectant Wipes
    • Hand Sanitizers
    • Disposable Cleaning Towels and Hand Soap
  • After cleaning and disinfection, properly dispose of any wipes or cleaning supplies.
  • Only water bottles allowed in the Allen Music Library.
  • These guidelines may change according to CDC guidance and FSU campus repopulation plans.
Services and access to the physical collection:
  • Patrons must request items; no physical browsing of the collection is permitted.
  • Returned library items are held in isolation for at least 4 days before reshelving or recirculation to other patrons (see
    • Library staff wear masks and gloves when checking in items (backdating to reflect the date the item was returned to the Allen Music Library).
  • Physical course reserves will not be available; all course reserves will be provided through Canvas or by providing links to existing online library resources such as Naxos Music Library.
  • Ten computers (half of those installed on the ground floor) will be available; Plexiglas dividers will be in place. Hand sanitizer and disinfectant wipes will be available for patrons to use before and after handling library equipment; likewise with using the print stations, copiers, and scanners. Patrons are strongly encouraged to take personal responsibility for their own health and safety.
    • If hand sanitizer and disinfectant wipes are not available for patron use, we will not open to patrons.
  • "Do not enter” tape will be placed across selected carrels to limit the number of users in that area. Additionally, chairs will be removed in order to limit the number of seated patrons.
    • Library staff will enforce the capacity and seating limits as much as possible.
  • Printing, copying, and scanning machines will still be available for patrons on the ground floor. Patrons will need to clean areas (touch zones) before and after use.
  • Equipment (e.g. cameras, tripods) circulation will possibly continue, but items will need to be cleaned and disinfected before recirculation. We are working with University Libraries to coordinate cleaning procedures.
  • Students will need to bring their own headphones for library use; library headphones will not be available.
Events, consultations, other services
  • All consultations (appointments) and library instruction (class visits) will be conducted using Zoom and/or online.
  • All cooperative borrowing services (such as UBorrow and Interlibrary Loan) are dependent on the status of the loaning institutions and as such, these services may be limited.
  • No gifts-in-kind (donations of books, CDs, etc.) will be accepted during this time. Consideration made be made for potential Special Collections donations at the discretion of the Head, Allen Music Library.
  • No in-person library events (e.g., no Coffee Thursday) for the foreseeable future.
  • While patrons may bring their own water bottles, no other beverages or food are permitted in the Allen Music Library.
Changes to collections/acquisitions during this time
  • Because of the multitude of issues around providing library access and supporting our curriculum during this pandemic, we are drastically changing our collections model to meet our student and faculty needs and stay within our budget.
    • Licensing additional online resources. Titles will be announced as they become available.
      • I will be closely monitoring usage statistics for all of our electronic resources in order to be able to make informed decisions regarding renewals for the following budget cycle.
    • Purchases for physical books, scores, recordings will be significantly reduced. If a faculty member requested that we purchase a physical item since 1 March 2020, it may not be purchased until late in 2021. If the title is available to be licensed to libraries, I will pursue that route, depending on pricing.
    • We will continue to purchase physical periodicals (often in a print+online model when available for libraries) and continue our collected editions commitments (e.g., Complete Works of Composer X).
Changes to Allen Music Library staffing schedules during this time
  • We will likely continue a mix of work from home and work on site model, based on FSU's recommendations
Employee safety
  • Employees will wear masks on-site; only exception is when working alone in their own office space (one not shared with another employee).
  • Employees will wipe down computer equipment, counters, book truck handles at the beginning of their shift.
  • Gloves are available for handling returned materials and other uses.
  • Employees will follow guidelines regarding hand washing and disposal of paper waste.
  • OPS workers will wipe down door handles once an hour and wipe down library computers (available for patrons) once an hour (when not in use), printing workstations, copier touch zones, and scanner touch zones.
    • We are relying on FSU cleaning staff to disinfect tables, Plexiglas, restrooms, and other areas as part of their assigned duties.
  • Should an employee experience COVID-19 symptoms, that employee is to follow the current FSU employee protocols at
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